Document Splitting (Part – II)
Continued from Part I
Step VI IMG Path: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Extended Document Splitting>Define Document Splitting Method
In this activity we create document splitting method. This method determines how individual item categories are dealt with. Standard methods provided by SAP are generally sufficient.
Step VII IMG Path: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Extended Document Splitting>Define Document Splitting Rule
This is a very important setting to understand. Here we assign the item categories to the combination of Document Splitting Method, Transaction and Variant.
This setting works in two parts, Item Categories to be edited and base item categories.
Item categories to be edited are the item categories (G/L Accounts) which do not have the account assignment object (Profit Centre/Business Area) and depend on the item categories (G/L Accounts) assigned under Base Item Categories.
Base Item Categories are the items in the item categories (G/L Accounts) which have account assignment object (Profit Centre/Business Area) and they pass it to the item categories to be edited.
For e.g. the combination of Splitting Method “0000000012” Business Transaction “0300” and Transaction Variant “0001” i.e. Vendor Payment have following Item Categories that can be edited:
01100 Company Code Clearing 01100 Company Code Clearing 01300 Cash Discount Clearing 03000 Vendor 05100 Taxes on Sales/Purchases 05200 Withholding Tax
The above item categories i.e. G/L Accounts do not have any profit centre/business area in line item and have to depend on following base item categories assigned to every Item Category:
01000 Balance Sheet Account 01100 Company Code Clearing 01300 Cash Discount Clearing 05100 Taxes on Sales/Purchases 05200 Withholding Tax 06000 Material 07000 Fixed Assets 20000 Expense 30000 Revenue
Step VIII IMG Path: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Extended Document Splitting>Assign Document Splitting Method
In this section, we assign the Document Splitting method that will be applicable. Here we also activate inheritance and assign constant (default characteristics)
Step IX IMG Path: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Extended Document Splitting>Define Business Transaction Variants
This is another important setting where item categories are assigned to the business transaction. Here we can specify if any particular item category (G/L account) is mandatory in document splitting.
For e.g. Item Category vendor is mandatory for Business Transaction 0300 i.e. Vendor Invoice. This means the vendor invoice can’t be processed without vendor line item.
Reference material Document Splitting SAP Help Video on Document Splitting
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