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FI – MM Integration – Part II

So we are back, as promised in the last post, here we will go through the majorly used transactions in MM-FI Integration. Once again just for your information, Transaction Code: OBYC

We will look through the following information for some important Transactions in MM-FI Integration a) Transaction Key, b) G/L Account Type c) Explanation

BSV (Change in stock account)

G/L Account Type Profit And Loss Account

Explanation Changes in stocks are posted in Inventory Management at the time goods receipts are recorded or subsequent adjustments made with regard to subcontract orders.

BSX (Inventory posting)

G/L Account Type Balance Sheet Account

Explanation This transaction is used for all postings to stock accounts. Such postings are effected, for example:

  1. In inventory management in the case of goods receipts to own stock and goods issues from own stock

  2. In invoice verification, if price differences occur in connection with incoming invoices for materials valuated at moving average price and there is adequate stock coverage

  3. In order settlement, if the order is assigned to a material with moving average price and the actual costs at the time of settlement vary from the actual costs at the time of goods receipt

Take care to ensure that:

–        A stock account is not used for any transaction other than BSX –        Postings are not made to the these account manually –        The account is not changed in the productive system before all stock has been booked out of it

Not ensuring any of the above may result in differences between the total stock value of the material master records and the balance on the stock account.

EIN/EKG/FRE (Purchase Accounting)

G/L Account Type Profit and  Loss Account

Explanation These transactions are used only if Purchase Account Management is active in the company code.

FR1/FR2/FR3/FR4 (Freight)

G/L Account Type Profit and Loss Account

Explanation Freight clearing (FR1), provision for freight charges (FR2), customs duty clearing (FR3), provision for customs duty (FR4)

These transactions are used to post delivery costs (incidental procurement costs) in the case of goods receipts against purchase orders and incoming invoices. Which transaction is used for which delivery costs depends on the condition types defined in the purchase order.

You can also create your own transactions for delivery costs in condition types.

FRL (Subcontracting)

G/L Account Type Profit and Loss Account

Explanation This transaction is used to record the charges levied by the vendor for subcontracting related to the material.

Note: The G/L account assigned here should not be created as Cost Element

PRD (Differences)

G/L Account Type Profit and Loss Account

Explanation Price Differences can arise in case of Standard and Moving Average Price.

Price Difference in Standard Cost: Price differences arise for materials valuated at standard price in the case of all movements and invoices with a value that differs from the standard price. Examples: goods receipts against purchase orders (if the PO price differs from the standard priced), goods issues in respect of which an external amount is entered, invoices (if the invoice price differs from the PO price and the standard price).

Price Difference in Moving Average Price: Price differences can also arise in the case of materials with moving average price if there is not enough stock to cover the invoiced quantity. In the case of goods movements in the negative range, the moving average price is not changed. Instead, any price differences arising are posted to a price difference account. Depending on the settings for the posting rules for transaction/event key PRD, it is possible to work with or without account modification. If you use account modification, the following modifications are available in the standard system:

Account Modification None For goods and invoice receipts against purchase orders

PRF For goods receipts against production orders and order settlement (Variance)

PRA For goods issues and other movements

PRU For transfer postings (price differences in the case of external amounts)

UMB (Revaluation of Inventory)

G/L Account Type Profit and Loss Account

Explanation Revenue/expense from revaluation This transaction/event key is used both in Inventory Management and in Invoice Verification if the standard price of a material has been changed and a movement or an invoice is posted to the previous period (at the previous price).

WRX (GR/IR Clearing Accounts)

G/L Account Type Balance Sheet

Explanation Postings to the GR/IR clearing account occur in the case of goods and invoice receipts against purchase orders.

Balances in local currency only indicator for the GR/IR clearing account must be set in order to enable the open items to be cleared.

Here I have purposely left the Transaction GBB which contains multiple account modifiers and requires a separate post to explain the same properly.

Please keep in touch for the third part of this series which will contain information on Transaction Key GBB.

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